Submission of registration applications

An entry, including an amendment or deletion thereof, in a land register is made on the basis of a registration application. The real right contract may also comprise the registration application.

If the making, amendment or deletion of an entry in the land register affects the rights of a third person, the consent of the person concerned bearing notarial authentication of his or her signature is required.

Digitally signed registration application can be submitted by using the application registration portal.

The documents must be in Estonian or supplied with a translation into Estonian. Translation need to be notarised or made by sworn translator.

A document which is the basis for acquisition of a real right (a standard format disposition) and a receipt for payment of the state fee shall be appended to a registration application. If it is necessary to submit additional documents the notary public who certifies the application shall notify the person who submits the application thereof.

The state fee shall be paid to the bank account of the Ministry of Finance

• in SEB - a/a 10220034796011
• in Swedbank - a/a 221023778606
• in Danske Bank A/S Eesti filiaal - a/a 333416110002
• in Nordea Bank Finland PLC Eesti filiaal - a/a 17001577198

Upon making the transfer the requested act (regarding which immovable the making of the entry is applied for), the person’s name for whom the state fee is paid and the reference number (different in case of each court) (see reference numbers) shall be set out.

Until the issuance of a registration order, the person who submits a registration application may submit additional documents or withdraw the application in part or in full. An application for withdrawal and an authorisation for withdrawal of a registration application shall be in the same format as the registration application.

In the proceedings with the land registry department of a court the notary who certified or authenticated the registration application shall represent the person who submits a registration application (including the forwarding to the land registry department of documents necessary for registration). Upon certification of the transaction the notary public verifies the status of the land register and also notifies the person who submits a registration application of the amount of the state fee. Upon entry into a real right contract the function of a notary public as a specialist qualified in law is to establish the actual intentions of the parties; the notary public also takes care that the applications submitted for making an entry in the land register are relevant and correct and the documents appended to the application are complete.

Review of registration applications

Registration applications are reviewed in the order of submission. If several registration applications for one registered immovable are being processed, they are reviewed together although the entries are made in the order of submission. A registration application is reviewed within one month at the latest on the basis of the registration date in the land registry journal; applications regarding the first registration shall be reviewed within three months.

If the immovable shall be registered for the first time, the land registry department shall publish a notice thereof in the official publication Ametlikud Teadaanded (in Estonian) prior to opening a register part.

The notice shall set out:

• the location and area of the immovable to be entered into the land register;
• the name of the person to be entered as the owner;
• a proposal to persons to notify the land registry department within one month of any rights or objections regarding the immovable mentioned in the notice;
• the name and location of the land registry department which makes the first registration.